How to Submit Your Research Grant/Contract Applications

All grant and contract applications must be reviewed (and signed where applicable) by Research Development & Services (Support Services Building, room 5150) prior to their submission to the funding agency.

In addition to Funding Agency instructions, researchers should follow Western's procedures as set by Research Development and Services.

General Instructions for:

Principal Investigators / Applicants

Step 1.

Ensure that you are eligible to hold a research account at Western


Step 2.

Complete a ROLA proposal for your grant application. ROLA (Research On-Line Administration) is an internal electronic system, which is used by faculty to obtain Faculty of Education approval of grant applications and to maintain research profiles.

Note: If the grant competition that you are applying to is not listed on the ROLA funding opportunities page, contact rolahelp@uwo.ca for assistance.


Step 3.

Provide one copy of your grant application to the Faculty of Education Research Office and to Research Development & Services.

Note: Submit your Research Grant/Contract Application, bearing the Associate Dean's signature to Research Development & Services (RD&S) (Support Services Building, room 5150) at least 5 days prior to the agency's deadline unless RD&S has set an alternative internal deadline.


Step 4.

If the funding opportunity requires an ink signature (many signatures are now done electronically, for instance many CIHR and SSHRC programs), obtain the following approval signatures on the grant application in the order listed:

  • Associate Dean Research (Faculty Signature)
  • Research Development & Services (Institutional Signature)

Western's Policy: Meaning of Signatures/Approvals for Research Funding

Co-Investigators / Co-Applicants

If you are a co-applicant/co-investigator on a research grant/contract application and the principal investigator/ applicant is based at an academic institution other than Western, you are required to:

Step 1.

Ensure that you are eligible to hold a research account at Western.


Step 2.

If the grant/contract application requires a signature from the co-applicant’s organization/Institution, this signature must be obtained from Research Development & Services, not from the Associate Dean/Dean.


Step 3.

Complete a ROLA proposal for your grant application. The ROLA (Research On-Line Administration) is an internal electronic system, which is used by faculty to obtain the Faculty of Education's approval of grant applications and to maintain research profiles.

Note: If the grant competition that you are applying to is not listed on the ROLA funding opportunities page, contact rolahelp@uwo.ca for assistance.

Western's Policy: Meaning of Signatures


Step 4.

Provide one copy of the grant application (or at least a minimum of the front page, signature page, budget, budget Justification, and the summary/abstract) to the Faculty of Education Research Office and to Research Development & Services(Support Services Building, room 5150) at the time of application.

If you have questions contact us.